Streamlining Regular Meetings

Reduce meeting time and improve discussion quality with AI-driven agenda organization in advance

Background and Challenges

Preparation workload increases due to back-and-forth emails to collect agenda items, leaving insufficient time to prepare for substantive discussions

Meetings become centered on verbal status reports, reducing time available for decision-making and discussion

Minutes preparation and ToDo management are handled on an individual basis, making it easy for action items to be missed

AS-IS (Traditional)

・High workload for collecting agenda items

・Time pressure due to report-focused meetings

・Missed execution due to individual-dependent management

TO-BE (After Implementation)

・Automated pre-meeting interviews

・Focus on decision-making

・Automatic ToDo notifications

Operational Flow

1. Send pre-meeting interviews to participants

2. AI organizes and shares agenda items and key discussion points

3. Hold regular meetings (discussion and decisions)

4. Automatically notify ToDos and decisions

Information Available

・List of key discussion points identified in advance

・Decision log

・List of next actions

Implementation Benefits (KPI)

・Meeting time: -50%

・Decision speed: Improved

・Action completion rate: Improved