Streamlining 1-on-1 meetings

AI pre-interviews maximize the quality of dialogue and allow you to focus on building closer, more personal relationships

Background and Challenges

Preparation and documentation for 1on1s are person-dependent, leading to variations in quality and continuity.

The time spent on 1on1s is increasing, putting pressure on the time available for preparation and other operational work.

Advance agenda setting is insufficient, and there are many cases where the meeting ends with casual conversation only.

The content of the dialogue becomes a black box, making organizational follow-up difficult.

AS-IS (Current State)

・Conversation lacks focus due to insufficient preparation

・High workload for creating records

・Excessive 1on1 time puts pressure on managers' schedules

TO-BE (After Implementation)

・Clarify key points through AI-based pre-interviews

・Automatically generate summaries and action items

・Use structured data for organizational analysis

Operational Flow

1. Conduct AI-based pre-interviews twice a week, and have managers review the output to collect information on predefined items such as current issues.

2. Based on the information obtained, spend time during the 1on1 on hearing that helps build a closer, more personal relationship, and prepare responses to the pre-interview in advance.

Information That Can Be Collected

・Ideal way of working

・Current issues

・Support requested

・Condition

・Things to do and things not to do

Implementation Effects (KPIs)

・Amount of information obtained about the challenges being faced: Significantly improved

・Meeting duration: -30%

・Insightful 1on1s: Increased